How to Improve Employee Productivity With Technology


Irrefutably, most today’s businesses are facing fierce competition and striving to find an edge over their rivals. Wasted seconds pile up and become wasted minutes, which in turn become wasted hours. Everybody knows wasted time means wasted money, which can cost a business the edge over its competitors. As a result, it is imperative that employees become more productive and more efficient for a company to survive and thrive.

Unfortunately, many modern employees go through their work mundanely, merely trying to achieve the bare minimum to avoid being fired. Since it is impossible to supervise every employee all the time, it is common nowadays for employees to slack off during working hours. Instead of completing their tasks during those hours, they spend time on social media, games, and personal matters. Studies have shown that employees spend an unacceptable 32% of their time on social media daily.

4 Ways to Make Employees More Efficient Using Technology

Technology offers several ways to prevent this plague of wasted time, which costs employers ridiculous amounts of money every year. By creating shortcuts that will enhance collaboration and by adopting methods that will supervise employees, businesses may save sufficient resources to overpower their competitors.

Managing Attendance by Clocking Employees

Employees often attempt to sneakily lose time from work by either arriving late in the morning or leaving early in the afternoon. They often use believable excuses, such as traffic or a bank appointment, to persuade their employers, who do not realize that they are being scammed.

The irony is that a business can easily solve the problem by accurately monitoring employees’ working time through a clock-in-clock-out system. There are several apps to achieve this, and they often merely require a mobile phone, which is ubiquitous.

Using a kiosk time clock is another solution, where employees will register the time they arrive and leave work using a pin. Moreover, employers can use GPS tracking to only count the time that employees are in their offices. This will also ensure that employees are not taking extra breaks from what they are given.

Biometric Authentication

Most companies operate on several platforms, thereby requiring employees to memorize multiple passwords. This wastes unnecessary time during the log-in process, which can be reduced to a couple of seconds by using biometric data, such as fingerprints or face recognition.

This type of authentication also prevents the inconvenient and time-consuming task of resetting passwords when employees forget their log-in details. In addition, this method further reduces the probability of a security breach, as it is much harder for a hacker to obtain a person’s biometric information rather than their password.

Sharing Data Through Online Storage Platforms

It is common for modern-day businesses to suffer from inefficient communication between their employees and teams. For instance, an employee may have to wait for hours until their colleague remembers to send a file over. Many platforms, such as Dropbox and OneDrive, can solve this issue and save time.

Furthermore, employees can communicate more effectively through group chats, where they can also brainstorm and share data with their bosses. This is especially valuable in the pandemic era, where employees may work from home and not see each other face-to-face. By collaborating and communicating with each other, employees will highly boost their productivity.

Using Proxy Servers

Another method to prevent employees from slacking is using proxy servers such as IPRoyal proxies to minimize and limit internet access. Proxy servers can prevent access to websites that are unnecessary at work, such as gaming sites and some social media platforms. Employees who cannot waste time on social media will be more focused and determined to complete their work tasks.

Additionally, a proxy may save an employer from viruses and security threats that arise from employees visiting illegal sites and responding to suspicious emails from their work. In turn, this will protect a company from the consequences of a data breach, which can do irreparable damage and sink the business completely.

Final Thoughts

Conclusively, technology is of utmost importance to save time, costs, and energy for businesses. In this competitive corporate jungle, employers have no choice but to rely on technology to monitor, engage, and enhance their employees to boost their productivity.

Using a Custom Solution

There are plenty of systems and applications that can improve employees’ attendance and communication level or restrict their access to certain web resources. However, some of them may not suit particular business needs. Besides, implementing more than one system may be quite costly.

In this case, one can use a custom solution designed specifically for their business. Of course, most companies have no expertise in such tasks. That’s why it’s a common practice to outsource such tasks to firms that specialize in custom system and application software development. One can explain to them what exactly is needed and get a perfect solution for their business.


Kokou Adzo


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